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How to Create and Manage Price Models

Price models are how you assign prices to any billable resource in Retreat Portal. What are billable resources? Attendees, rooms, commuters, meals, and meeting rooms. Our video below will walk you through how the prices are set and managed.



Billing by room occupancy

Retreat Portal prices a room by the guest rather than the room. This is to account for programs where each guest is paying their own way. In the scenario below we'll talk about pricing by room.


Scenario - you want to have a retreat with a single occupancy room, double occupancy room, and a triple occupancy room. The prices are

  • $150/night/guest for the single occupancy room.

  • $100/night/guest for the double occupancy room.

  • $75/night/guest for the triple occupancy room.


This is a common pricing model as it allows each guest to pay as an individual and allows them to choose a small per-person amount if they want to have a roommate. Sometimes guests know one another and elect for the roommate for a lower amount.


To set this up in Retreat Portal you will click the three dots for a given room type and select Copy. Repeatedly 'copy' a price until you have three rows for the room type. One row that says '1 of 1', one that says '1 of 2' and one that says '1 of 3'.


The '1 of #' is the indicator of occupancy.

  • 1 of 1 means single occupancy room.

  • 1 of 2 means double occupancy room.

  • 1 of 3 means triple occupancy room.

  • ... and so forth.

If you assigned a fourth person a room with a '1 of 3' price then the '1 of 3' price would get used.


Scenario - you are allowing groups to book rooms in a building at a fixed amount per night regardless of occupancy. The price is

  • $150/night regardless of occupancy.


This approach is useful when quoting spaces for groups as it is easier to cite a per room price rather than a per person charge.


To set this up in Retreat Portal you will click the three dots for a given room type and select Copy. Repeatedly 'copy' a price until you have as many rows as the room type allows. For example, if the room allows up to three guests, then you should have one row that says '1 of 1', one row that says '1 of 2' and one row that says '1 of 3'.


The '1 of #' is the indicator of occupancy.

  • 1 of 1 means single occupancy room (one guest in the room).

  • 1 of 2 means double occupancy room (two guests in the room).

  • 1 of 3 means triple occupancy room (three guests in the room).

  • ... and so forth.


In the above screenshot the per night charge equals $150.

  • One guest in a room is $150/night.

  • Two guests in a room is $150/night (2x $75).

  • Three guests in a room is $150/night (3x $50).


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